Fundraising

Regina Rowing Club being a non profit organization relies on fundraising. Our staff salaries are paid with federal and provincial government grants. All our board members are volunteers.

Fundraising allows us to maintain and operate our boathouse, equipment, course, docks and rowing machines (ergs).

The following guidelines provide RRC members with the information they need in order to fulfill their individual fundraising responsibilities throughout the rowing year. Every RRC member should understand the importance of both volunteerism and fundraising to our Club – without both there will be no Club!

Just as important as scheduled fundraising events are the uncountable dayto-day tasks that require many hands and shared talents to keep the Club functioning for every member’s enjoyment and benefit. Build Club spirit by pitching in when asked or by stepping up to offer help when you see something that needs to be done – whether it’s sweeping a dock or a floor, cleaning up around the boathouse, or helping someone carry a boat. We are all responsible to each other to make our Club the best that it can be!

How Fundraising Works

The fundraising year is consistent with the Club registration year (ie: April 1 to March 31). Each RRC member must provide the required post-dated fundraising cheques when they register, in the amounts and dated as outlined in the Club Fees section. Members who do not submit the appropriate fundraising cheques will not be considered members-in-good-standing and will not be allowed Club privileges.

Members are required to fulfill their fundraising obligations (see below) and are encouraged to participate in other fundraising and volunteer opportunities throughout the year (see below). Fundraising cheques are cancelled once fundraising obligations are complete.

The Executive recognizes that it may be challenging for some members who are away for part of the year to fulfill their fundraising obligations. Members in this situation are expected to participate in fundraising events early in the season and to involve parents or designate someone who can work in their place to help them fulfill their commitment.

Contact a Board Member early in the year to discuss options. Fundraising cheques are held by the Treasurer who cashes them only when informed to do so by the Board of Directors.

Members who join in the middle of the rowing season are not required to complete fundraising commitments
that occur prior to their registration dates.

If a member’s fundraising obligations have been fulfilled then all fundraising cheques will be destroyed. In the event that a member does not complete the required obligations the member’s cheques will be cashed as detailed below.

For members pledging two cheques, both cheques will be cashed if the member does not complete two (2) firewood deliveries.

Fulfilling your Fundraising Commitment

It is the responsibility of each member to fulfill their fundraising obligations, either in person or through a substitute. The Executive will make every effort to publicize fundraising events (CVAF & Firewood Schedules) by email and through postings at the boathouse. It is up to members to stay informed about fundraising events.

Firewood Delivery

All members who are required to provide fundraising cheques must participate in firewood deliveries.
Members with Competitive or Non-Competitive memberships must participate on a fall firewood delivery team and deliver a minimum of four (4) deliveries. Fall members must deliver a minimum of two (2) firewood deliveries. Students leaving the city in the fall must recruit a parent, friend, or other Club member to substitute for them to complete their four firewood deliveries.

Members who do not show up for a scheduled wood delivery shift and do not arrange for someone else to take their place will have fundraising cheques cashed. It is each member's responsibility to notify the Firewood Coordinator about shift substitutions. Each member will be scheduled for four deliveries as part of a team.

Cathedral Village Arts Festival Beer Gardens May 23, 24, & 25, 2013)
All members, or a designate, must work one (1) shift at the Cathedral Village Arts Festival Beer Gardens.
Only members over 19 years of age may work at this function. Those members under the age of 19 must find a designate (parent, family member, friend) to work in their place, or, with the prior agreement of the Fundraising Coordinator, may participate in another equivalent activity during the year.

Coaching

Volunteer coaching is required of all members. Members may either assist the New Members Coach with a Learn-to-Row session (3 classes), the Novice Programme, the High School Programme or with another
programme in order to fulfill this commitment.

Western Canada Sprints Regatta (June 8, 2013)
All members are expected to volunteer at Sprints, or find a substitute, for a minimum of one (1) shift (four hours). In order to have a successful regatta, all members are encouraged to help out as much as possible.

Service on a Club Committee

In order to spread the administrative and facilities workload across the membership, all members are required to serve on (1) club committee. A sign-up sheet will be available on Registration Day.

Board of Directors (Regina Rowing Club or Saskatchewan Rowing Association)
The work required to fulfill Board duties will be recognized as a substitution for two (2) fundraising obligations per Board member; however, this work may not be substituted for firewood deliveries.

Other

Fundraising credits will be determined at the discretion of the Club Executive as required throughout the year as other fundraising projects are identified.
Unique fundraising projects that may arise throughout the year will be presented to the membership to determine if there is enough support to complete the project successfully. Funds raised through this process will be designated for specific capital acquisitions, which will be detailed to the membership.

If there is insufficient support from general membership, the opportunity will be offered to individual members or groups of members to complete the project in the name of the Club. These individuals may then use the funds raised to offset their personal rowing expenses. If no group is willing to complete the project it will be declined.




			Fundraising Regina Rowing Club being a non profit organization relies on fundraising. Our staff salaries are paid with federal and provincial government grants. All our board members are volunteers. Fundraising allows us to maintain and operate our boathouse, equipment, course, docks and rowing machines (ergs). The following guidelines provide RRC members with the information they need in order to fulfill their individual fundraising responsibilities throughout the rowing year. Every RRC member should understand the importance of both volunteerism and fundraising to our Club – without both there will be no Club! Just as important as scheduled fundraising events are the uncountable dayto-day tasks that require many hands and shared talents to keep the Club functioning for every member’s enjoyment and benefit. Build Club spirit by pitching in when asked or by stepping up to offer help when you see something that needs to be done – whether it’s sweeping a dock or a floor, cleaning up around the boathouse, or helping someone carry a boat. We are all responsible to each other to make our Club the best that it can be! How Fundraising Works The fundraising year is consistent with the Club registration year (ie: April 1 to March 31). Each RRC member must provide the required post-dated fundraising cheques when they register, in the amounts and dated as outlined in the Club Fees section. Members who do not submit the appropriate fundraising cheques will not be considered members-in-good-standing and will not be allowed Club privileges. Members are required to fulfill their fundraising obligations (see below) and are encouraged to participate in other fundraising and volunteer opportunities throughout the year (see below). Fundraising cheques are cancelled once fundraising obligations are complete. The Executive recognizes that it may be challenging for some members who are away for part of the year to fulfill their fundraising obligations. Members in this situation are expected to participate in fundraising events early in the season and to involve parents or designate someone who can work in their place to help them fulfill their commitment. Contact a Board Member early in the year to discuss options. Fundraising cheques are held by the Treasurer who cashes them only when informed to do so by the Board of Directors. Members who join in the middle of the rowing season are not required to complete fundraising commitments that occur prior to their registration dates. If a member’s fundraising obligations have been fulfilled then all fundraising cheques will be destroyed. In the event that a member does not complete the required obligations the member’s cheques will be cashed as detailed below. For members pledging six (6) cheques, their cheques will be forfeited as follows: If the member only completes 2 fundraising obligations then 6 cheques will be cashed. If the member only completes 3 fundraising obligations then 5 cheques will be cashed. If the member only completes 4 fundraising obligations then 4 cheques will be cashed. If the member only completes 5 fundraising obligations then 3 cheques will be cashed. If the member only completes 6 fundraising obligations then 2 cheques will be cashed. If the member completes all 7 fundraising obligations then 0 cheques will be cashed. For members pledging two cheques, both cheques will be cashed if the member does not complete two (2) firewood deliveries. Fulfilling your Fundraising Commitment Members pledging six fundraising cheques are required to complete four (4) firewood deliveries, one (1) shift at the Cathedral Village Arts Festival (CVAF), assist with coaching as described later in this section, and serve on a club committee Members pledging two fundraising cheques are required to complete two (2) firewood deliveries. It is the responsibility of each member to fulfill their fundraising obligations, either in person or through a substitute. The Executive will make every effort to publicize fundraising events (CVAF & Firewood Schedules) by email and through postings at the boathouse. It is up to members to stay informed about fundraising events. Firewood Delivery *All members who are required to provide fundraising cheques must participate in firewood deliveries.* Members with Competitive or Non-Competitive memberships must participate on a fall firewood delivery team and deliver a minimum of four (4) deliveries. Fall members must deliver a minimum of two (2) firewood deliveries. Students leaving the city in the fall must recruit a parent, friend, or other Club member to substitute for them to complete their four firewood deliveries. Members who do not show up for a scheduled wood delivery shift and do not arrange for someone else to take their place will have fundraising cheques cashed. It is each member's responsibility to notify the Firewood Coordinator about shift substitutions. Each member will be scheduled for four deliveries as part of a team. Additional delivery opportunities are usually available. Cathedral Village Arts Festival Beer Gardens May 23, 24, & 25, 2013) All members, or a designate, must work one (1) shift at the Cathedral Village Arts Festival Beer Gardens. Only members over 19 years of age may work at this function. Those members under the age of 19 must find a designate (parent, family member, friend) to work in their place, or, with the prior agreement of the Fundraising Coordinator, may participate in another equivalent activity during the year. Coaching Volunteer coaching is required of all members. Members may either assist the New Members Coach with a Learn-to-Row session (3 classes), the Novice Programme, the High School Programme or with another programme in order to fulfill this commitment. Western Canada Sprints Regatta (June 8, 2013) All members are expected to volunteer at Sprints, or find a substitute, for a minimum of one (1) shift (four hours). In order to have a successful regatta, all members are encouraged to help out as much as possible. Service on a Club Committee In order to spread the administrative and facilities workload across the membership, all members are required to serve on (1) club committee. A sign-up sheet will be available on Registration Day. Board of Directors (Regina Rowing Club or Saskatchewan Rowing Association) The work required to fulfill Board duties will be recognized as a substitution for two (2) fundraising obligations per Board member; however, this work may not be substituted for firewood deliveries. Other Fundraising credits will be determined at the discretion of the Club Executive as required throughout the year as other fundraising projects are identified. Unique fundraising projects that may arise throughout the year will be presented to the membership to determine if there is enough support to complete the project successfully. Funds raised through this process will be designated for specific capital acquisitions, which will be detailed to the membership. If there is insufficient support from general membership, the opportunity will be offered to individual members or groups of members to complete the project in the name of the Club. These individuals may then use the funds raised to offset their personal rowing expenses. If no group is willing to complete the project it will be declined.
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